Supplier code of conduct

Business Integrity
Sodexo is committed to the highest standards of business integrity. 
Sodexo seeks to identify Suppliers that conduct business with ethical standards consistent with our own. Sodexo's ethical standards are embodied in our Business Integrity Statement which provides in part:
  • Obey all applicable laws and regulations
  • Treat each other fairly, with dignity and respect
  • Prepare all records of financial transactions carefully and accurately
  • Report financial conditions and results of operations, honestly and promptly
  • Deal honestly and fairly with clients, customers, suppliers, and financial partners
  • Avoid actual and potential conflicts of interest
  • Avoid the improper giving and/or receiving of gifts
  • Safeguard Sodexo's assets
  • Protect confidential and proprietary information
  • Protect Sodexo's reputation
  • Separate personal political activities from Sodexo's business
  • Report observed violations of all applicable laws and regulations and ethical standards.
Suppliers shall not engage in any acts of unfair competition and shall not engage in bribery in any form.
 
Human rights and fundamental rights at work
Sodexo is committed to respect Human Rights wherever we do business. Our commitment and implementing practices and procedures are informed by international instruments, including the Universal Declaration of Human Rights, the ILO Declaration on Fundamental Principles and Rights at Work, and by the guidance set forth in the OECD Guidelines for Multinational Enterprises and the UN Guiding Principles on Business and Human Rights.
 
We expect our suppliers to conduct their business in a manner that demonstrates respect for human rights, consistent with the principles below.
 
Elimination of all forms of forces or complusory labour
Suppliers shall not use indentured, slave, bonded or other forced involuntary labour. Workers must be free to consent to enter into employment and free to leave the employment at any time, with reasonable notice in accordance with applicable laws and regulations, collective agreements, and operational constraints. Suppliers shall not allow debt-induced forced labor, which refers to offering loans or wage advances from employers to labor recruiters in exchange for a pledge by a worker of his or her labor or of that of a family member in order to repay the loan.
 
Effective abolition of child labour
Suppliers shall not permit workers under the legal age of employment to work in any country or local jurisdiction where the Supplier performs work for Sodexo. If the minimum age of employment is not defined, the minimum age of employment shall be 15 years of age. Irrespective of the legal minimum age, in cases where minors are authorized to work, suppliers shall observe all legal requirements, particularly those pertaining to hours of work, wages, minimum education and working conditions.
 
Suppliers shall set and respect clear age limits for work that can be mentally, physically, socially or morally dangerous or harmful to young workers. Young workers are defined as being workers who are over the minimum age as defined previously and under the age of 18.
 
Slavery and human trafficking
UK Government has introduced a new law of Modern Slavery Act 2015 to prevent an abhorrent abuse of human rights. It is constituted in the Modern Slavery Act 2015 by the offence of slavery, servitude and forced or compulsory labour and human trafficking. It requires Sodexo to produce and publish a statement setting out the steps Sodexo has taken to ensure there is no modern slavery in our own business and their supply chains. Sodexo has already implemented policies of ‘Sodexo Policy on Human Rights’; ‘Code of Ethics’; ‘Sodexo Charter Concerning Fundametal Rights at Work’ and the Sodexo’s ongoing endeavour in its activities to comply with the core principles including but not limited to UDHR, Tripartite Declaration of Principles of the International Labor Organization and United Nations Global Compact: Global Compact – Human Rights.
 
Elimination of discrimination in respect of employmen and occupation
Suppliers shall not discriminate against employees in hiring, promotion, salary, performance evaluation or any other term or condition of work, on the basis of race, color, national origin, gender, gender identity, sexual orientation, religion, disability, or any other basis prohibited by applicable laws and regulations.
 
Freedom of association and effective recognition of the right to collective bargaining
Suppliers shall respect the right of employees to join or not to join the trade union of the employees’ choice and to bargain collectively, free from any form of retaliation, intimidation or harassment. Employees shall not be subject to intimidation or harassment in the exercise of their right to join or to refrain from joining any labor organization.
 
Wages and benefits
Suppliers shall not pay less than the minimum wage in accordance with applicable laws and regulations. Where the applicable laws and regulations do not set a minimum wage, Suppliers shall pay at least the prevailing market wage for the relevant job. Suppliers shall ensure that relevant workers are compensated overtime hours at the legally mandated premium rates, are not required to work overtime in order to earn minimum wage and receive all statutory benefits and or insurance mandated by applicable laws and regulations.
 
Working hours
Suppliers shall comply with all applicable laws and regulations for working hours for employees, including maximum hour limitations and requirements for break times. Suppliers shall not, on a regularly scheduled basis, require employees to work in excess of legal overtime thresholds, except as may be lawful based upon the nature of the work.
 
Health and saftey
Health and Safety is an integral part of Sodexo’s mission to improve Quality of Life. Sodexo is committed to achieving a global health and safety culture and world class health and safety performance. The engagement of our suppliers is essential for continuous improvement towards this objective.
Suppliers shall provide a safe and healthy workplace and working conditions. Health, safety and other workplace standards must, as a minimum, comply with all applicable laws and regulations.
Suppliers shall maintain and keep in force, at their own expense, a worker’s accident compensation scheme, whether public or private (such as worker’s compensation insurance), as required by the applicable laws and regulations for all their employees that provide or perform any products or services for Sodexo.
 
Living conditions
Worker housing, where provided, shall meet the same standards for health and safety as those that apply in the workplace. Living conditions shall respect employees’ dignity and right to privacy.
 
Disciplinary practices
Suppliers shall treat everyone with dignity. Suppliers shall not inflict or threaten to inflict corporal punishment or any other forms of physical, sexual, psychological or verbal abuse or harassment on any employee.
Suppliers shall have a clear disciplinary process that forbids violence, harassment or intimidation in any physical or emotional form, and communicate it in a language understood by employees.
 
Environment
Suppliers shall abide by all applicable environmental laws and regulations. Suppliers shall work to continuously improve their environmental protection measures for example through the implementation of an environmental improvement program or action plan.
 
Inclusive supply chain
Sodexo’s Local Community - Supply Chain Inclusion Program is an integral part of the Group’s mission to improve the Quality of Life for people working for our suppliers, the development of local communities and demonstrates our commitment to engage and influence stakeholders on social and economic responsibility throughout the supply chain. Engaging diverse and inclusive suppliers within the local communities where we operate gives both our Suppliers and Sodexo the advantage of tapping into the best, most agile and innovative companies.
 
Implementation
Suppliers shall take appropriate steps to ensure that the principles of this Code are communicated to their employees and throughout their own supply chains. Suppliers shall also take appropriate steps to ensure that the principles of this Code are adopted and applied by their employees, suppliers, agents and contractors to the extent applicable. Suppliers shall establish processes or mechanisms where employees can raise issues of concern without fear of reprisals or negative repercussions.
 
Sodexo reserves the right to carry out the controls that it deems necessary to ensure that this Code is respected throughout its Supply Chain. This may include self-assessments, Sodexo audits, and third-party audits of Suppliers. In the foreseeable future, reporting requirements on the relevant actions a Supplier takes both within their own operations and their supply chain, will become necessary. This Code will be updated regularly to keep it relevant based on feedback from internal and external stakeholders.
 
Please click here for our full supplier code of conduct

Terms and Conditions
Please click here to find details of our general terms and conditions for the purchase and supply of goods and services.